The following PII data search tools have been tested by NUIT, and may provide preventative and remedial measures for locating PII on University desktop computers.įor every tool, make sure that it checks all possible files that may contain sensitive data, and be aware that PDFs and ZIP files may cause problems, though these formats may contain PII data. These measures may be especially relevant for users who frequently come in contact with social security and credit card numbers, such as business managers, lead administrative personnel, and accounts receivables staff. If your department is interested in conducting a search for sensitive data, NUIT's Distributed Support Services can provide guidance in this process. Tools should be used by technical support staff only. A short reference about character string searching is available from the IT Information Security Office. #Filelocator pro vs agent ransack how toTechnical support staff should also have knowledge of how to create searches with wildcard and other character strings for SSNs and credit card numbers. In addition, use of these tools is often time and CPU-intensive, requiring a day or more of processing time. No single vendor provided a comprehensive solution, and the best results were achieved when products were used in combination with others. NUIT has reviewed several open source and vendor supported applications that are designed to identify occurrences of Social Security Numbers (SSNs) and other types of sensitive data. The programs and processes outlined within this guideline may be able to identify and protect PII that resides on personal computers and servers. Though complete data security relies on a multitude of factors, technology-oriented tools can be used to reduce the risk of exposure. The critical importance of securing sensitive data and personally identifiable information (PII) on University desktop computers calls for technical support staff to be aware of possible preventative and remedial measures. Guideline for Using Sensitive Data Search Tools Learn Moreĭirect access to essential campus systems. Protecting University and Personal Data Get Secureīuilding innovative technological environments for the Northwestern community. Providing technical IT support for members of the University Get Support Getting access to Northwestern services Get Connected And more.Providing academic, research, and administrative IT resources for the University. Key features: can see more properties of the recent resources, such as path, size, type, date modified and date created. SMF – Search my Files - SMF - Search my Files v13 is the fastest duplicate files finder and a multi-dimensional - file searcher, - file copier / mover, - file deleter / eraser, - andĪgent Ransack - Agent Ransack is a tool for finding files and information on your hard drive fast and efficiently.Īdvanced Recent Access - Advanced Recent Access is designed to see more properties of your recent used resources (files and directories). Locate files and folders by name instantly. Duplicates search is also supported.Įverything - Everything. SearchMyFiles - Alternative to the standard Search For Files And Folders module of Windows. #Filelocator pro vs agent ransack portableWhat are some alternatives? When comparing FileLocator and Multi String Search, you can also consider the following productsĭocFetcher - DocFetcher is a portable German/English open source desktop search application.
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